Digital interface of Workist's software displaying an order confirmation document alongside a form for processing order confirmations. The left side shows the order confirmation details including supplier information, order number, date, item descriptions, quantities, prices, and total amount. The right side features an interactive form with fields for supplier number, name, address, contact information, delivery date, and item details. The interface highlights a systematic approach to process order confirmations efficiently.

Industry leaders trust Workist

80%
lower error rate
90%
time savings
>3 Mio
successfully processed documents

Automated processing of order confirmations for more efficient purchasing

Our artificial intelligence Worki processes your order confirmations in record time. This allows you to concentrate fully on strategic tasks - such as supplier selection and negotiations.
Time savings through automation

Our AI solution captures order confirmations with lightning speed and precision. As a result, your team gains valuable time and saves on administrative tasks.

Fewer returns and complaints

Automated processing minimizes errors, increases accuracy and eliminates unnecessary returns and complaints.

Excellent quality

The fewer manual steps are required for order confirmation, the easier quality assurance becomes.

Scale sustainably

With our technology, you can scale your order volume effortlessly - without directly hiring additional staff.

The future of procurement

With Worki, you will always be on top of things in procurement. You save costs, ensure quality and your company grows sustainably.
Intuitive document understanding

Incoming documents tend to differ greatly in terms of layout and language. No problem for Worki: thanks to over 3 million successfully processed documents, our AI is able to interpret over 60 languages and an infinite number of layouts intuitively like a human - without any prior training.

Illustration of the Workist software showing three digital documents. Each document contains company info, billing address, and line items. A stylized mascot or symbol of Workist is positioned to the right of the documents, holding a book and a magnifying glass, pointing to an area labeled "Analyzing...". The illustration emphasizes the analysis and processing of business documents by the software.
Reliable processing

Workist captures and processes order confirmations fully automatically, highly efficiently and reliably. We ensure the accuracy of the extracted data by matching it with your master data.

Continuous improvement

Thanks to its distinctive learning ability, WorKI gets used to your individual data and can therefore master even the most complex challenges. Machine learning makes it possible, for example, to learn customer-specific article numbers or automatically add missing article numbers.

Illustration of the Workist software showing the learning effect of machine learning. At the top left, a form with an error in the article number is marked. At the bottom right, the corrected form shows that the article number 123 was automatically corrected by machine learning with a confidence of 98%. A stylized mascot connects the two forms and illustrates the automatic error correction. This illustration emphasizes the software's ability to learn from previous corrections through machine learning.
Human in the Loop

We combine maximum automation with maximum safety and involve the human to assist with insecurities of the AI and learn from the human feedback.

Illustration of Workist's software interface demonstrating the "human in the loop" feature. On the left, a document with item details is displayed. On the right, the software interface shows fields for item number, article description, quantity, and unit. The item number 123 is highlighted with a note that it was found with a confidence of 60% by searching for the number AB445 and the description "Construction bricks" in the master data. A cursor icon indicates human intervention to verify or correct the data when the AI is uncertain. This illustrates the collaboration between AI and human oversight in the data extraction process.
Seamless integration

Automation starts with integration! With Workist, you don't have to worry about compatibility - our solution can be seamlessly integrated into any system landscape. Regardless of the ERP system used or the file formats of the documents.

Illustration of Workist's software showcasing seamless integration with various systems. The central Workist logo is surrounded by icons representing different document formats, such as PDF, and languages including English, German, Spanish, and French. Outer hexagonal layers feature logos of major software systems like Oracle, Microsoft, SAP, and Sage. This illustration emphasizes the capability of Workist's software to seamlessly integrate with multiple platforms and handle various document types and languages efficiently.
Matching with order data (add-on)

Worki carries out a thorough check and compares the read-out data from the order confirmation with the corresponding order in the ERP system. This simplifies inventory management, as deviations in quantity, price or delivery date, for example, are recognized more quickly.

Illustration showing the Workist system matching a purchase order with an order confirmation. On the left, a purchase order lists an item "Custom yellow T-shirt (XL)" with a price of €7.00. On the right, the order confirmation shows the same item with a price of €8.00. The Workist mascot is positioned between the two documents, highlighting the discrepancies and matching details such as item number and quantity. This image emphasizes Workist's ability to identify and reconcile differences between related documents.

Process order confirmations with lightning speed and precision

Type less, automate easily. That's how it works with Workist.
Step 1

Forward to Workist

You simply forward your documents to Workist - whether PDF, Excel or free text emails. Our software can process a wide range of formats.

Step 2

Extract the data

Workist understands your documents intuitively and automatically extracts all relevant data - regardless of language or layout.

Illustration der Workist-Software mit einem digitalen Dokument, das Unternehmensdaten, Rechnungsadresse und Positionen enthält. Ein stilisiertes Maskottchen oder Symbol von Workist befindet sich rechts neben dem Dokument und zeigt auf einen Bereich mit der Beschriftung "Analysieren...". Die Abbildung verdeutlicht den Analyseprozess von Geschäftsdokumenten durch die Software.
Step 3

Validate the data

All information that Workist extracts from your order confirmations is validated by the AI using your master data. This is how we guarantee error-free extraction.

Step 4

Transfer to your ERP system

In the final step, the read and validated data can be easily transferred to any ERP system via standard interfaces such as EDI or API.

Illustration der Workist-Software mit einem digitalen Dokument, das Unternehmensdaten, Rechnungsadresse und Positionen enthält. Ein stilisiertes Maskottchen oder Symbol von Workist befindet sich rechts neben dem Dokument und zeigt auf einen Bereich mit der Beschriftung "Analysieren...". Die Abbildung verdeutlicht den Analyseprozess von Geschäftsdokumenten durch die Software.

“It used to take us 5-6 hours to check the order confirmations, but now with Workist we need about 2 hours. And it used to take 4 employees, now it only takes 2.”

Valentina Yakupova

Senior Logistic Manager, Contorion

More than just order confirmations

Discover how Workist not only automates your order confirmations, but also the processing of orders and invoices and relieves your teams.

Real stories, real successes

How our customers benefit from using Workist to automatically process their documents
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Harness the power of automation when checking order confirmations! Get started now with Workist and redefine the way your business grows.