Digital interface of Workist's software showing an order entry form alongside an order summary document. The left side displays the order details including client information, delivery address, invoice address, item descriptions, quantities, and prices. The right side features an interactive form with fields for client number, name, address, contact information, delivery date, and item details. The interface highlights an organized and efficient system for processing and tracking orders.

Industry leaders trust Workist

80%
lower error rate
90%
time savings
>3 Mio
successfully processed documents

Accurate order entry in record time

Is your sales department still typing up orders manually to transfer them to the ERP system? We have trained our AI to not only understand your individual processes - but also to optimize the entire order entry procedure directly. This allows you to concentrate fully on your customers.
Automated order entry

Our AI software automatically captures all relevant data from your order documents at lightning speed and with precision. A few clicks vs. endless typing - this is how you scale your sales.

Shaping the future

With automated order entry, you can revolutionize your order process and set new standards for customer service and company growth.

More time for customer service

Your team gains valuable time for talking to customers and providing service and advice. This strengthens customer relationships sustainably.

Excellence with ease

We increase your service quality to an unprecedented level - and without any additional work.

Scaling without additional effort

More orders shouldn't mean more hassle. With our technology, you scale your business effortlessly.

The revolution in sales

With our solution, your sales team no longer has to process orders manually. This speeds up your processes, enables top service and ensures a better overall customer experience.
Intuitive document understanding

Incoming documents tend to differ greatly in terms of layout and language. No problem for Worki: thanks to over 3 million successfully processed documents, our AI is able to interpret over 60 languages and an infinite number of layouts intuitively like a human - without any prior training.

Illustration of the Workist software showing three digital documents. Each document contains company info, billing address, and line items. A stylized mascot or symbol of Workist is positioned to the right of the documents, holding a book and a magnifying glass, pointing to an area labeled "Analyzing...". The illustration emphasizes the analysis and processing of business documents by the software.
Error-free order processing

With Workist, all relevant data sets are extracted and matched with your master data - completely automatically and in real time. This prevents incorrect transfers to your EPR system and guarantees that all orders are processed correctly and smoothly.

Illustration depicting Workist's master data validation feature. The central image shows a document with different data fields, some marked with a green checkmark indicating successful validation, while one field marked "123" has an orange warning icon. The Workist mascot is on the left, looking puzzled with a question mark above its head. An arrow from the document to an ERP system icon on the right shows that the data transfer to the ERP system is interrupted with an "X" indicating a validation issue. This visual highlights the feature of verifying document data against master data to ensure accuracy before integration into the ERP system.
Continuous improvement

Thanks to its distinctive learning ability, Worki gets used to your individual data and can therefore master even the most complex challenges. Machine learning makes it possible, for example, to learn customer-specific article numbers or automatically add missing article numbers.

Illustration of the Workist software showing the learning effect of machine learning. At the top left, a form with an error in the article number is marked. At the bottom right, the corrected form shows that the article number 123 was automatically corrected by machine learning with a confidence of 98%. A stylized mascot connects the two forms and illustrates the automatic error correction. This illustration emphasizes the software's ability to learn from previous corrections through machine learning.
Human in the Loop

We combine maximum automation with maximum safety and involve the human to assist with insecurities of the AI and learn from the human feedback.

Illustration of Workist's software interface demonstrating the "human in the loop" feature. On the left, a document with item details is displayed. On the right, the software interface shows fields for item number, article description, quantity, and unit. The item number 123 is highlighted with a note that it was found with a confidence of 60% by searching for the number AB445 and the description "Construction bricks" in the master data. A cursor icon indicates human intervention to verify or correct the data when the AI is uncertain. This illustrates the collaboration between AI and human oversight in the data extraction process.
Seamless integration

Automation starts with integration! With Workist, you don't have to worry about compatibility - our solution can be seamlessly integrated into any system landscape. Regardless of the ERP system used or the file formats of the documents.

Illustration of Workist's software showcasing seamless integration with various systems. The central Workist logo is surrounded by icons representing different document formats, such as PDF, and languages including English, German, Spanish, and French. Outer hexagonal layers feature logos of major software systems like Oracle, Microsoft, SAP, and Sage. This illustration emphasizes the capability of Workist's software to seamlessly integrate with multiple platforms and handle various document types and languages efficiently.
Variant configuration

In the world of order documents, product variants and customizations are ubiquitous. That's why Workist supports even complex variant configurations with ease.

Illustration of the Workist software showing how variant configurations can be processed. The focus is on a yellow cotton T-shirt (XL), item 3 with article number ACC-12345, quantity 20 pieces and price €7.00. The software highlights the item characteristics "item color" and "item size" by extracting this information from the document and inserting it into the interactive form on the right-hand side. This illustration shows the variant configuration feature in the software.

Process orders with lightning speed and precision

Type less, automate easily. That's how it works with Workist.
Step 1

Forward to Workist

You simply forward your documents to Workist - whether PDF, Excel or free text emails. Our software can process a wide range of formats.

Illustration showing multiple documents being forwarded towards the Workist mascot, representing the first step in the Workist workflow where documents are forwarded to Workist for processing. The mascot is positioned at the bottom right, ready to receive and handle the incoming documents. This image emphasizes the initial action of forwarding documents to the Workist system for further processing.
Step 2

Extract the data

Workist understands your documents intuitively and automatically extracts all relevant data - regardless of language or layout.

Illustration of the Workist software analyzing a digital document containing company data, billing address, and line items. The Workist mascot or symbol is positioned to the right of the document, pointing towards a section labeled "Analyzing...". This image illustrates the process of business document analysis by the Workist software.
Step 3

Validate the data

All information that Workist extracts from your order documents is validated by the AI using your master data. This is how we guarantee error-free extraction.

Illustration of the Workist software validating extracted data with the ERP's master data. A stylized Workist mascot is shown on the left, with a question mark indicating data analysis. The mascot points towards an ERP system represented by a database icon on the right, with a checkmark indicating successful validation. Below, the document sections display various data fields with checkmarks, signifying that the extracted data has been verified against the ERP's master data.
Step 4

Transfer to your ERP system

In the final step, the read and validated data can be easily transferred to any ERP system via standard interfaces such as EDI or API.

Illustration of the Workist software transferring extracted and validated data to various ERP systems. On the left, a stylized Workist mascot holds a data cube. Arrows from the mascot point to three labeled data transfer methods: EDI, API, and XML. These methods connect to logos of different ERP systems on the right, including SAP, Microsoft, Sage, Oracle, PRO ALPHA, and abas ERP, indicating the integration of data into these systems.
Illustration showing multiple documents being forwarded towards the Workist mascot, representing the first step in the Workist workflow where documents are forwarded to Workist for processing. The mascot is positioned at the bottom right, ready to receive and handle the incoming documents. This image emphasizes the initial action of forwarding documents to the Workist system for further processing.
Illustration of the Workist software analyzing a digital document containing company data, billing address, and line items. The Workist mascot or symbol is positioned to the right of the document, pointing towards a section labeled "Analyzing...". This image illustrates the process of business document analysis by the Workist software.
Illustration of the Workist software validating extracted data with the ERP's master data. A stylized Workist mascot is shown on the left, with a question mark indicating data analysis. The mascot points towards an ERP system represented by a database icon on the right, with a checkmark indicating successful validation. Below, the document sections display various data fields with checkmarks, signifying that the extracted data has been verified against the ERP's master data.
Illustration of the Workist software transferring extracted and validated data to various ERP systems. On the left, a stylized Workist mascot holds a data cube. Arrows from the mascot point to three labeled data transfer methods: EDI, API, and XML. These methods connect to logos of different ERP systems on the right, including SAP, Microsoft, Sage, Oracle, PRO ALPHA, and abas ERP, indicating the integration of data into these systems.

“Workist has transformed our day-to-day work in order entry. Suddenly, the team has time to focus on other, more challenging and value-adding tasks. We now have the ability to concentrate on things for which there was no room in the past.”

Hans Peter Härle

Head of IT, Brennenstuhl

Optimize your procurement processes too

Find out how Workist not only automates your order entry, but also the processing of order confirmations and invoices and relieves your purchasing team.

Automated order entry in action

These companies have already revolutionized their order entry and can fully focus on their customers again.
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Take action now

Harness the power of automated order entry! Schedule a demo today and redefine the way your business grows.